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General Information
Department for this solicitation: Procurement
Date Prepared: 11/17/25 Types: RFP
Advertisement Type:
Solicitation/Project#: PSERS RFP2025-8 Solicitation/Project Title: Election Management and Administrative Services
Description: This RFP provides to those interested in submitting proposals for the subject procurement sufficient information to enable them to prepare and submit proposals for the Public School Employees' Retirement System's ("PSERS") consideration on behalf of the Commonwealth of Pennsylvania to satisfy a need for Election Management and Administrative Services for the Election of Public School Employees' Retirement Board Trustees.

PSERS is seeking a competent, independent contractor who will accept the sole responsibility for the preparation and distribution of election ballots to the constituencies and, to receive, validate, and tabulate votes, and certify the election results.
Department Information
Department/Agency: Public School Employees' Retirement System Delivery Location: Statewide
County: Statewide Duration: 5 years
Contact Information
First Name: Crystal Last Name: Roberts
Phone Number:
(XXX-XXX-XXXX)
717-720-4619 Email: RA-PSPROCUREMENT@pa.gov
Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.

Solicitation Start Date: 11/17/25
Solicitation Due Date: 12/17/25 Solicitation Due Time: 1:00 PM
Solicitation Opening Date: 12/17/25 Solicitation Opening Time: 2:00 PM
Opening Location: 5 N 5Th St Harrisburg  Pa 17101
No. of Addendums: 0
Amended Date: 12/05/25
Related Solicitation Files


Original Files
Appendix A Proposal Cover Letter (No SDB VBE).pdf
Appendix B BOP-1301_DomesticWorkforceUtilizationCertification_ServicesRFP.pdf
Appendix C IranFreeProcurementCertificationForm.pdf
Appendix D TradeSecret_ConfidentialPropertyInfoNotice.pdf
Appendix E BOP-2201 EO 2021-06 Worker Protection Form.pdf
Appendix F Cost Submittal Worksheet - RFP 2025-8.xlsx
Appendix G Draft Time Schedule for Conducting Board Elections.pdf
Appendix H Historical Election Rates of Return.pdf
Appendix I Non-Investment Contracts and Political Contributions Report.pdf
RFP2025-8 Election Management and Administrative Services (FINAL).pdf
PART V - Contract For Election Management and Administrative Services for the Public School Employees' Retirement Board Trustees.pdf


Flyers/Addendums
Solicitation Addendum 001 - Questions and Answers.pdf
Solicitation Addendum 002 - Uncontested Election Year Fee.pdf
Solicitation Addendum 003 - Cancellation of Election for Active Certified Member Seat in 2026.pdf


Go to Solicitation Tabulations No Tabulations exist for PSERS RFP2025-8.
Go to Awards No Awards exist for PSERS RFP2025-8.
Go to Contracts No Contracts exist for PSERS RFP2025-8.