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General Information
Department for this solicitation: Procurement
Date Prepared: 02/09/26 Types: RFA
Advertisement Type:
Solicitation/Project#: 6100061572 Solicitation/Project Title: Central Repository for PLS Academic Records
Description: The State Board of Private Licensed Schools (the Board) seeks to contract with a vendor to serve as the central repository for student transcripts for all closed and currently operating schools licensed/registered by the Board.  The Division of Postsecondary Proprietary Education, within the Pennsylvania Department of Education, will serve as the point of contact for this contract.

Private Licensed Schools, schools licensed/registered by the Board, are mandated to store records for a period of 50 years. The vendor will serve as the central repository for the schools to store and service the records for the schools and students.

The current central repository stores approximately 900,000 records. Additional historical records from operating schools, will be required to be uploaded and stored in the repository. It is estimated that an additional 500,000 historical transcripts will need to be uploaded by December 31, 2027.
Department Information
Department/Agency: Department of Education Delivery Location: 607 South Drive Harrisburg  Pa 17120
County: Statewide Duration: 5 years
Contact Information
First Name: Jim Last Name: Domen
Phone Number:
(XXX-XXX-XXXX)
717-525-5980 Email: jamdomen@pa.gov
Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.

Solicitation Start Date: 02/12/26
Solicitation Due Date: 03/11/26 Solicitation Due Time: 3:00 PM
Solicitation Opening Date: 03/11/26 Solicitation Opening Time: 3:01 PM
Opening Location: 607 South Drive Harrisburg  Pa 17120
No. of Addendums: 0
Amended Date: 02/12/26
Related Solicitation Files


Original Files
RFA TECHNICAL SUBMITTAL PLS Central Repository.docx
IT_Terms_and_Conditions 11.25.25.docx
Trade Secret - Confidential Proprietary Information Notice.pdf




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