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General Information
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Department for this solicitation:
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Procurement
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Date Prepared:
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06/16/25
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Types:
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IFB
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Advertisement Type:
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Solicitation/Project#:
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273675
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Solicitation/Project Title:
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PLCB STORE OPS SPRING 2026 DM CONFERENCE
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Description:
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The Pennsylvania Liquor Control Board (PLCB) is seeking a Contractor to provide a conference
venue to host the PLCB Store Operations Spring 2026 District Manager Conference to be scheduled on one of the below specified date ranges:
Monday, April 13, 2026 - Wednesday, April 15, 2026
Tuesday, April 14, 2026 - Thursday, April 16, 2026
Monday, April 20, 2026 - Wednesday, April 22, 2026
Tuesday, April 21, 2026 - Thursday, April 23, 2026
Monday, May 4, 2026 - Wednesday, May 6, 2026
Tuesday, May 5, 2026 - Thursday, May 7, 2026
These are the ONLY dates that will be accepted. If you cannot accommodate on any of the above dates, submit "NO BID."
THE CONTRACTOR MUST BE ABLE TO PROVIDE ALL OF THE FOLLOWING WITHOUT EXCEPTION:
1. Fully and appropriately licensed and insured facilities (in accordance with industry standards) that are safe, ADA accessible, operationally and logistically convenient, and adequate to host a conference with up to 70 participants.
2. Safe and lighted free parking or access to safe and lighted free parking for 70 vehicles proximate to the venue, including ADA designated parking spaces.
3. 65 hotel guest rooms for 2 nights to include a minimum of 2 rooms that are ADA compliant – including 1 handicap accessible, and all rooms above ground level must be accessible by elevator or escalator to avoid the need of carrying luggage up internal and external stairways. If no elevator is available, all rooms must be located on a ground floor with no step barriers.
4. A general session room large enough to hold all participants that is ADA accessible with no step barriers. See Attachment #4, Cost Sheet for specifics concerning room set-up requirements.
5. A dining area (separate from meeting area for each meal) large enough to hold all participants that is ADA accessible and with no step barriers.
6. A/V support accessible via phone call if needed.
7. Catering services with options for vegetarian and religious dietary requests.
8. A location within 25 miles of either Harrisburg or State College.
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