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General Information
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Department for this solicitation:
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Procurement
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Date Prepared:
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03/05/24
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Types:
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IFB
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Advertisement Type:
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Solicitation/Project#:
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270707
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Solicitation/Project Title:
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PLCB STORE OPERATIONS SPRING 2025 DM CONFERENCE
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Description:
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The Pennsylvania Liquor Control Board (PLCB) is seeking a Contractor to provide a conference venue to host the PLCB Store Operations Spring 2025 District Manager Conference to be scheduled on one of the below specified date ranges:
Monday, March 31, 2025-Wednesday, April 2, 2025
Tuesday, April 1, 2025-Thursday, April 3, 2025
Monday, April 14, 2025-Wednesday, April 16, 2025
Tuesday, April 15, 2025-Thursday, April 17, 2025
Monday, April 21, 2025-Wednesday, April 23, 2025
Tuesday, April 22, 2025-Thursday, April 24, 2025
Monday, May 5, 2025-Wednesday, May 7, 2025
Tuesday, May 6, 2025-Thursday, May 8, 2025
These are the ONLY dates that will be accepted. If you cannot accommodate on any of the above dates, submit “NO BID.”
The Contractor must be able to provide:
1. Fully and appropriately licensed and insured facilities (in accordance with industry standards) that are safe, ADA accessible, and adequate to host a conference with up to 60 participants.
2. Safe and lighted free parking or access to safe and lighted free parking for 60 vehicles proximate to the venue.
3. 50 hotel guest rooms to include a minimum of 2 that are ADA compliant.
4. A general session room large enough to hold all participants.
5. A dining area (separate from meeting area for each meal) large enough to hold all participants.
6. A/V support.
7. Catering services.
8. A location anywhere within the Commonwealth of Pennsylvania
SUPPLIER REGISTRATION
Potential contractors will be required to register in the Portal as a “Non-Merchandise” supplier of goods and services. During the registration process, every contractor will be required to complete a questionnaire to verify their supplier type (Merchandise or Non-Merchandise). Every contractor will also be required to enter the details of the “PLCB Purchasing team contact person”. This information can be found in the “Issuing Office” section on Page 1 of this IFB.
Registration must be completed before a bid can be submitted or a Purchase Order (PO) fully executed. Information on how to register and related training can be found by clicking the link below. (Please Note: A PLCB Supplier number will NOT be immediately generated upon submission of registration. The request will be processed within 3-5 business days from date received. It is recommended that potential contractors allow sufficient time to register before the bid deadline).
https://www.lcb.pa.gov/JoinOurTeam/Pages/ERP-Resources-for-Goods-and-Services- Suppliers.aspx
After registration, contractors will use the Portal to manage and update account information, upload and view invoices, view and acknowledge purchase orders and related documents, view payment information and track payment status.
It is the Contractor’s responsibility to ensure that the supplier information contained in the Portal is accurate and complete. Failure to update the Portal of any changes to supplier information may result in delayed payments.
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