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General Information
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Department for this solicitation:
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Procurement
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Date Prepared:
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05/06/20
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Types:
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IFB
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Advertisement Type:
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Solicitation/Project#:
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6100050096
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Solicitation/Project Title:
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ACADEMY LINEN & UNIFORM SERVICE
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Description:
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*PLEASE READ ENTIRE STATEMENT OF WORK BEFORE BIDDING*
Provide linen rental services (food service uniforms and kitchen linens), as required, to the Pennsylvania State Police Academy, Hershey, PA.
This Purchase Order shall become effective beginning July 1, 2020, or on the date of the final "Notice to Proceed" notice whichever is later, through June 30, 2021.
YEARLY RENEWAL:
Through mutual agreement of the vendor and the Pennsylvania State Police, yearly renewals may be made for an additional FOUR one (1) year optional renewals. The maximum rate increase for each additional year shall not exceed three percent (3%). Actual rates to be negotiated between the Pennsylvania State Police and the winning contractor.
SPECIAL REQUIREMENTS:
1. Vendor shall provide pick-up and delivery services. Complete deliveries of garments and linens to be the same day and time each week.
2. A maximum five (5) business day delivery is required for additions, exchanges, and replacements for both uniform and linen services.
3. New uniforms are to be issued at the start of each renewal period (i.e. each July 1 or soon thereafter) during the term of this contract.
4. If an individual requires a uniform size change at any time during the contract term, garments in the new size are to be furnished the next week. No additional charge shall be incurred for the size upgrade.
5. Vendor must automatically repair or replace garments and linens due to normal wear and tear at no additional cost to State Police.
6. All garments and linens must be delivered absolutely clean, free of stains and holes, and in a finished manner (pressed and packaged) or the items in question must be re-processed and re-delivered within 24 hours at no charge to State Police.
7. Containers are to be provided for soiled uniform and linen items.
OTHER:
This Purchase Order is an estimate of services required. If service usage exceeds the original IFB estimate during the effective time period of the bid, the contractor agrees to provide the additional units of service needed at the original IFB unit rates.
State Police will only pay for the actual weekly quantities of uniform and linen items ordered.
Weekly quantities may vary at different periods during the contract term due to complement of food service staff and Cadet training classes in session. State Police reserves the right to adjust weekly linen service quantities with one (1) weeks advance notice.
Made a part of this Purchase Order is the Commonwealth of Pennsylvania’s Anti-Sweatshop Procurement Policy, Executive Order 2004-4. Vendor has provided the required certification.
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No Tabulations exist for 6100050096.
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