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ADVERTISEMENT INFORMATION
General Information
Department for this solicitation: Procurement
Date Prepared: 05/09/16 Types: RFP
Advertisement Type:
Solicitation/Project#: 6100034874 Solicitation/Project Title: Food Procurement Svcs & Food Mgmt Software System
Description: The Commonwealth of Pennsylvania Department of Corrections (PA DOC) is seeking to streamline its food procurement services and food inventory management, thereby achieving efficiencies and cost savings. PA DOC intends to achieve these objectives by partnering with a contractor that will manage the procurement, logistics and food inventory through the use of a software system. PA DOC will continue handling menu development, meal preparation and meal serving.
Department Information
Department/Agency: Department of General Services Delivery Location: Harrisburg Pa
County: Statewide Duration: Three (3) years with Two (2) additional 1-year renewal terms
Contact Information
First Name: Gayle Last Name: Nuppnau
Phone Number:
(XXX-XXX-XXXX) 		717-346-3819 Email: gnuppnau@pa.gov
Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.

Solicitation Start Date: 05/09/16
Solicitation Due Date: 07/20/16 Solicitation Due Time: 4:00 PM
Solicitation Opening Date: 07/20/16 Solicitation Opening Time: 4:01 PM
Opening Location: Bid Room  Forum Place  6Th Floor  555 Walnut Street  Harrisburg  Pa 17101
No. of Addendums: 10
Amended Date: 07/19/16
Related Solicitation Files


Original Files
1 -6100034874-BOP 124.doc
2 -6100034874-Food Procurement Svcs and Food Mgmt. Software System.docx
5 -Appendix C - Proposal Cover Sheet.doc
6 -Appendix D - TradeSecretConfidentialProprietaryInformationNotice.pdf
8 -Appendix F - Cost Submittal.xlsx
9 -Appendix G - Domestic Workforce Utilization.docx
11 -Appendix I - PA DOC State Correctional Institutions Map.pdf
12. J-1 Recipe Alternate Protein.xlsx
12. J-2 Recipe AP Baked Goods.xls
12. J-3 Baked Goods.xls
12. J-4 Beef Soy Blend.xlsx
12. J-5 Behavior Modified Food Loaves.xlsx
12. J-6 Bread Stuffing.xlsx
12. J-7 Cereals (Breakfast).xlsx
12. J-9 Dairy and Egg.xlsx
12. J-11 Gravies and Sauces.xlsx
12. J-13 Pasta Sides.xlsx
12. J-14 Pork.xlsx
12. J-15 Potato Sides.xlsx
12. J-16 Poultry.xlsx
12. J-18 Rice Sides.xlsx
12. J-19 Soups.xlsx
12. J-20 Taco Seasoning Recipes.doc
13 -Appendix K - PA DOC Centralized Clearance Check Request Form.pdf
14 -Appendix L - Performance Standards.xlsx
15 -Appendix M - Software Requirement Matrix.xlsx
16 -Appendix N - PA DOC Food Specifications.xlsx
18 -Appendix P - Miscellaneous Menu(s).xlsx
19 -Appendix Q - Regular Master Menu(s).xlsx
20 -Appendix R - Therapeutic Diet Menu(s) Information .xlsx
21 -Appendix S - Staff Menus.xlsx
22 -Appendix T - PA DOC Shelf Life Matrix.xlsx
23 -Appendix U - Facility Listing and Delivery Schedule.xlsx
24 -Appendix V - PA DOC Mileage Matrix.xls
25 -Appendix W - Holiday Matrix.docx


Flyers/Addendums
01. Addendum 1.docx
02. -Appendix A - Site Visit Pre-Registration Form-Camp Hill.docx
03. -Appendix B - Site Visit Pre-Registration Form-Benner and RockView.docx
01. Addendum 2.docx
02. Preproposal Conference Presentation.pdf
03. Sign In Sheet.pdf
04. Business Cards.pdf
05. Appendix Z- Small Diverse Business (SDB) and Small Business (SB) Submittal Form.docx
06. Official Questions-Answers.xls
07. J-8 COLD Vegetable & Bean Sides.xlsx
08. J-10 Fish & Seafood.xlsx
09. J-12 HOT Vegetable & Bean Sides.xlsx
10. J-17 Pudding & Gelatin.xlsx
01. Addendum 3.docx
02. Appendix E - Small Diverse and Small Business Letter of Intent Rev 6.16.2016.docx
03. Appendix H - Inmate and Staff Population Rev. 6.16.2016.xlsx
04. Appendix X - Bi-Annual Reporting Template Rev 6.16.2016.xlsx
05. BDISBO SDBs and SBs Spend.docx
06. Official Questions-Answers Rev 6.16.2016.xls
07. Not Acceptable Brands.xlsx
01. Addendum 4.docx
02. Official Questions-Answers Rev 2016-0622.xls
01. Addendum 5.docx
02. Appendix Y - Reference Questionnaire Rev 2016-0623.xlsx
01. Addendum 6.docx
02. Official Questions-Answers Rev 2016-0629.xls
03. Appendix AA.docx
01. Addendum 7.docx
02. -Appendix O - Historical Food Procured Data Report Revised 2016-0706.xls
01. Addendum 8.docx
02. Official Questions-Answers Rev 2016-0715.xls
01. Addendum 9.docx
02. Appendix F - Cost Submittal REV 2016-0718.xlsx
01. Addendum 10.docx
02. Official Questions-Answers Rev 2016-0719 (2).xls


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